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PERSONAL RECORDS RETENTION PERIOD       

Cancelled Checks 3 Years
Bank Deposit Slips 3 Years
Bank Statements 6 Years
Investment Account Statements 
       Non Retirement

3 Years After The Sale

       Retirement

3 Years After The Sale, Rollover, or Distribution

Supporting Documents for Tax Returns 7 Years
Tax Returns Permanently
Real Estate Records Permanently
Expense Reports 3 Years
Divorce Decrees And Dependent Agreements

3 Years





BUSINESS RECORDS RETENTION PERIOD       

Accident Reports/Claims (Settled Cases) 7 Years
Accounts Payable Ledgers And Schedules 7 Years
Accounts Receivable Ledgers And Schedules 8 Years
Audit Reports Permanently
Bank Statements 3 Years
Capital Stock And Bond Records:

     Ledgers, Transfer Registers, Stubs Showing

     Issues, Record of Interest Coupons, Options,

     Etc.

Permanently
Charts Of Accounts Permanently
Checks (Cancelled Checks For Important Payments, Special Contracts, Purchase Of Assets, Payment Of Taxes, etc.  Checks Should Be Filed With The Papers Pertaining To The Underlying Transaction Permanently
Checks (Cancelled Except Those Noted Above) 7 Years
Contracts And Leases (Expired) 7 Years
Contracts And Leases Still In Effect Permanently
Correspondence, General And Schedules 2 Years
Correspondence, Legal And Important Letters Permanently
Correspondence, Routine With Customers/Vendors 2 Years
Deeds, Mortgages And Bills Of Sale Permanently
Depreciation Schedules Permanently
Employee Personal Records (After Termination) 7 Years
Employment Applications 3 Years
Financial Statements (Year-end, Other Months Optional) Permanently
General Ledgers, Year-end Trial Balances Permanently
Insurance Records, Policies, etc. Permanently
Internal Audit Reports (Miscellaneous) 3 Years
Inventory Records 7 Years
Invoices to Customers Or From Vendors 7 Years
IRA And Keogh Plan Contributions, Rollovers, Transfers And Distribution Permanently
Minute Books Of Directors, Stockholders, Bylaws & Charter Permanently
Payroll Records, Summaries And Tax Returns 7 Years
Petty Cash Vouchers 3 Years
Property Records, Including Costs, Depreciation Reserves, Year-End Trial Balances, Depreciation Schedules, Blueprints, And Plans Permanently
Purchase Orders 3 Years
Receiving Sheets 1 Year
Safety Records 6 Years
Sales Records 7 Years
Stock And Bond Certificates (Cancelled) 7 Years
Subsidiary Ledgers 7 Years

Tax Returns, Revenue Agents' Reports, And Other Documents Relating To Determination Of Income Tax Liability

Permanently
Time Cards And Daily Reports 7 Years
Trademark Registrations, Patents, And Copyrights Permanently
Voucher Register And Schedules 7 Years
Vouchers For Payments To Vendors, Employees, etc. (Includes Allowances & Reimbursements Of Employees, Officers, etc., For Travel & Entertainment Expenses) 7 Years

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(203) 540-5073 Fax: (203) 540-5074


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